The "How-to" for Accessible Course Design
Creating Accessible Content
Colleges should ensure that all staff know how to create accessible electronic content that complies with the federal accessibility standards. Technical College System of Georgia (TCSG) has identified the following training materials to help colleges administer necessary training for college staff and has made it shareable for all Higher Education settings to utilize.
WCAG 2.0 Standards
On January 18, 2017, the U.S. Access Board published a final rule updating accessibility requirements for information and communication technology (ICT) covered by Section 508 of the Rehabilitation Act and Section 255 of the Communications Act. The law adopts by reference the Web Content Accessibility Guidelines (WCAG) 2.0 Level A and Level AA success criteria for all ICT. Staff should refer to the official W3C WCAG 2.0 website as the definitive source for accessibility compliance questions. The site provides information about the WCAG 2.0 principles, guidelines and success criteria, as well as detailed explanations of How to Meet WCAG 2.0 Requirements. TCSG and its colleges should ensure that their websites and ICT conform to Level AA criteria.
List of Training Resources
General Accessibility TrainingTCSG has developed an accessibility awareness video to help familiarize all staff with the issue of accessibility and to help them understand their role in providing accessible content to students and colleagues with disabilities.
How to Make an Accessible Document in Microsoft Word (Video)Easy to understand and comprehensive training videos on how to create accessible documents in MS Word. A series of 14 short videos from the Accessible Electronic Documents Community of Practice (AEDCOP) covers the basics of creating and testing for accessible MS Word content. You may watch all 14 videos in order, or select a video below for a topic of interest.
PowerPoint Presentations (Video)
A 13-minute "How to" video that provides step-by-step instruction on the following PowerPoint accessibility basics: Slide Titles, Color and Slide Design, Fonts and Font Size, Alt text, Best Practices and Windows Accessibility Checker.
This two-part training video from the Texas Governor's Committee on People with Disabilities offers clear and easy to understand instructions for making spreadsheets accessible. These short videos (less than 10 minutes each in length) clearly explain how to set up your spreadsheet so that screen readers can properly read your data. While the training is written for users of Excel 2013 and 2016, many of the tips work with older version of Excel as well. These videos are highly recommended for anyone wanting to create accessible spreadsheets.
Creating an Accessible PDF (Video)
Creating an Accessible PDF with Adobe Acrobat Pro 11 is a 12-minute video that shows how to create an accessible PDF with Adobe Acrobat Pro 11. The student will learn how to prepare a Word document before converting to PDF, how to run the Acrobat Pro 11 Accessibility Check and how to make the PDF accessible.
Accessible PDF Documents (Video)
This brief video from The City University of New York shows how to create an accessible PDF document, the characteristics of accessible PDFs and how to use Adobe's PDF Accessibility Checker. The video demonstrates the three ways that users may make PDF documents accessible:
Captions for Media (DVD, Video, Podcast, Etc.)
ADA requires that all digital media be accessible. If you are using any media materials that have an auditory element, captions are required. If the instructional material does not contain captions, the material may not be used until a captioned version is implemented, or a new version with captions is purchased. To see if existing videos in your department are offered in captioned format, go to the website of the Captioned Media Program at www.cfv.org.
For additional captioning assistance in a great learning format visit https://www.3playmedia.com/resources/popular-topics/closed-captioning/
Adding captions to videos in Canvas
Canvas is the primary LMS used by the Siena Heights University. It includes a new page design where you can create and upload captioned files when you add video content to the Rich Content Editor. Follow the step by step process provided by Canvas on how to caption videos.
Adding captions to YouTube videos
YouTube is one of the most commonly used video content systems. However, many videos do not have captions or transcripts. While YouTube offers the ability to caption videos as a part of their service, the captioning is often inaccurate and unreliable. Therefore, prior to uploading YouTube videos to your Canvas page, please ensure that they provide accurate captions. In addition, the university cannot caption content that they do not own the rights to, such as YouTube or textbook supported videos that are not owned by you or the university. Please see this website for assistance: https://www.3playmedia.com/2018/07/25/how-to-add-subtitles-cc-to-youtube-videos-for-free/
Adding captions to Facebook videos
Facebook is becoming the new "go-to" platform for students, staff, and others in many ways. If you choose to follow this trend, please ensure that your videos are captioned: https://www.youtube.com/watch?v=y7ID3Qdq1CA&feature=youtu.be
In general, this is a great way to ensure that any video, in or out of the classroom, is accessible to all audiences and is a great tip to share with students, encouraging inclusivity and a spirit of welcome verses mandated compliance.
Other Accessible Media
This manual provides guidelines for making graphic design and forms comply with WCAG 2.0 standards. Excellent resource for graphic designers and PR teams. Includes information about navigation, font, color contrast, hyperlinks, tables, forms and multimedia.
HTML and Web Accessibility (Videos)
AMAC’s training video on web accessibility is recommended for IT and web development staff. This module contains 9 lessons, which range from 5 to 20 minutes in length each. Expect to spend about two hours watching this video if you choose to watch the whole module from start to finish. Web developers, who are already familiar with the basics of web accessibility, may want to skip straight to Lessons 6.1 and 6.2: Fixing Web Accessibility Issues. The stated learning objectives of this module are to: define web accessibility, review common terminology used in web design and development, understand how users with accessibility needs access the web, evaluate website for accessibility issues using online tools, remediate code to make a website accessible, and discover how HTML5 and ARIA can be used to enhance website accessibility.
HTML and CSS
This manual provides easy to understand guidelines for making web pages accessible. Topics include structure, metadata, images, links, forms, CSS and more. This manual assures conformance with WCAG 2.0.
“Start by doing what’s necessary; then do what’s possible; and suddenly you are doing the impossible.”
-Francis of Assisi
-Francis of Assisi